Privacy Policy

Name and Contact Information of the Controller in Accordance with Article 4(7) GDPR

Studierenden-Service-Center
Martin-Luther-Universität Halle-Wittenberg

Universitätsplatz 11
Löwengebäude
06108 Halle (Saale)

Tel.: +49 345 55-21308
E-Mail: sscuni-halle.de

Security and Protection of Your Personal Data

We consider it our primary task to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. For this reason, we apply the utmost care and the most advanced security standards to ensure maximum protection of your personal data.

As a private company, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG). We have implemented technical and organizational measures to ensure that the data protection regulations are observed both by us and by our external service providers.

Definitions of Terms

The legislator requires that personal data be processed lawfully, in good faith, and in a manner comprehensible to the individual concerned ("lawfulness, fairness, transparency"). To ensure this, we inform you about the individual legal definitions that are also used in this privacy policy:

Personal Data
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

Processing
"Processing" means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Restriction of Processing
"Restriction of processing" means the marking of stored personal data with the aim of limiting their processing in the future.

Profiling
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

Pseudonymization
"Pseudonymization" means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

Filing System
"Filing system" means any structured set of personal data which is accessible according to specific criteria, whether centralized, decentralized, or dispersed on a functional or geographical basis.

Controller
"Controller" means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Processor
"Processor" means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

Recipient
"Recipient" means a natural or legal person, public authority, agency, or other body to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall comply with the applicable data protection rules according to the purposes of the processing.

Third Party
"Third party" means a natural or legal person, public authority, agency, or other body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

Consent
"Consent" of the data subject means any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Lawfulness of Processing

The processing of personal data is only lawful if there is a legal basis for the processing. According to Article 6 (1) lit. a – f GDPR, the legal basis for processing can particularly be:

  1. The data subject has given their consent to the processing of personal data relating to them for one or more specific purposes;
  2. the processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject prior to entering into a contract;
  3. the processing is necessary for compliance with a legal obligation to which the controller is subject;
  4. the processing is necessary to protect the vital interests of the data subject or another natural person;
  5. the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  6. the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, particularly if the data subject is a child.

Information About the Collection of Personal Data

(1) Below we provide information about the collection of personal data when using our website. Personal data includes, for example, your name, address, email addresses, and user behavior.

(2) When you contact us via email or through a contact form, the data you provide (your email address, and if applicable, your name and phone number) will be stored by us to answer your questions. We delete the data collected in this context once storage is no longer necessary, or processing is restricted if there are legal retention obligations.

Collection of Personal Data When Visiting Our Website

When using the website for informational purposes only, meaning you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website and ensure its stability and security (the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transferred in each case
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

Use of Cookies

(1) In addition to the previously mentioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive and assigned to the browser you are using. They provide specific information to the entity that sets the cookie. Cookies cannot execute programs or transmit viruses to your computer. They serve to make the internet offering more user-friendly and effective overall.

(2) This website uses the following types of cookies, whose scope and functionality are explained below:

  • Transient cookies (see a.)
  • Persistent cookies (see b.).
  1. Transient cookies are automatically deleted when you close your browser. These include session cookies in particular. They store a so-called session ID, which allows various requests from your browser to be assigned to the same session. This enables your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close your browser.
  2. Persistent cookies are automatically deleted after a specified period, which can vary depending on the cookie. You can delete cookies at any time in your browser's security settings.
  3. You can configure your browser settings according to your preferences, e.g., reject third-party cookies or all cookies. "Third-party cookies" are cookies that are set by a third party, not by the website you are currently visiting. Please note that by disabling cookies, you may not be able to use all the functions of this website.
  4. We use cookies to recognize you during subsequent visits if you have an account with us. Otherwise, you would need to log in again for each visit.

Additional Features and Offers on Our Website

(1) In addition to the purely informational use of our website, we offer various services that you can use if interested. To do so, you usually need to provide additional personal data, which we use to provide the respective service, and for which the aforementioned principles of data processing apply.

(2) In some cases, we use external service providers to process your data. These providers are carefully selected and commissioned by us, are bound by our instructions, and are regularly monitored.

(3) Furthermore, we may share your personal data with third parties if participation in promotions, competitions, contract conclusions, or similar services are offered by us in cooperation with partners. You will receive more detailed information about this when providing your personal data or below in the description of the respective offer.

(4) If our service providers or partners are located in a country outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the respective offer.

Children

Our services are generally aimed at adults. Individuals under the age of 18 should not transmit personal data to us without the consent of their parents or guardians.

Rights of the Data Subject

(1) Revocation of Consent
If the processing of personal data is based on your consent, you have the right to revoke this consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out based on the consent until the revocation.
You can exercise your right to revoke consent at any time by contacting us.

(2) Right to Confirmation
You have the right to obtain confirmation from the controller as to whether personal data concerning you is being processed. You can request this confirmation at any time using the contact details provided above.

(3) Right of Access
If personal data is processed, you can request access to this personal data and the following information at any time:

a. the purposes of the processing;
b. the categories of personal data being processed;
c. the recipients or categories of recipients to whom the personal data has been or will be disclosed, particularly recipients in third countries or international organizations;
d. where possible, the envisaged period for which the personal data will be stored or, if not possible, the criteria used to determine that period;
e. the existence of the right to request rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
f. the right to lodge a complaint with a supervisory authority;
g. where the personal data is not collected from the data subject, any available information as to its source;
h. the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR, and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

If personal data is transferred to a third country or to an international organization, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer. We provide a copy of the personal data undergoing processing. For any further copies requested, we may charge a reasonable fee based on administrative costs. If you make the request electronically, the information shall be provided in a commonly used electronic form unless otherwise requested. The right to receive a copy pursuant to paragraph 3 must not adversely affect the rights and freedoms of others.

(4) Right to Rectification
You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Considering the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

(5) Right to Erasure ("Right to be Forgotten")
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay, and we are obliged to erase personal data without undue delay where one of the following grounds applies:

a. The personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed.
b. The data subject withdraws consent on which the processing is based according to Article 6(1)(a) or Article 9(2)(a) GDPR, and where there is no other legal ground for the processing.
c. The data subject objects to the processing pursuant to Article 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR.
d. The personal data has been unlawfully processed.
e. The erasure of the personal data is necessary for compliance with a legal obligation in Union or Member State law to which the controller is subject.
f. The personal data has been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

If the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

The right to erasure ("right to be forgotten") does not apply to the extent that processing is necessary:

– for exercising the right of freedom of expression and information;
– for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
– for reasons of public interest in the area of public health in accordance with Article 9(2)(h) and (i) and Article 9(3) GDPR;
– for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Article 89(1) GDPR insofar as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
– for the establishment, exercise, or defense of legal claims.

(6) Right to Restriction of Processing
You have the right to obtain from us the restriction of processing of your personal data where one of the following applies:

a. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
b. the processing is unlawful, and the data subject opposes the erasure of the personal data and requests the restriction of its use instead;
c. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise, or defense of legal claims; or
d. the data subject has objected to processing pursuant to Article 21(1) GDPR pending the verification of whether the legitimate grounds of the controller override those of the data subject.

Where processing has been restricted under the above conditions, such personal data shall, with the exception of storage, only be processed with the data subject's consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

The data subject may exercise the right to restriction of processing by contacting us at any time using the contact details provided above.

(7) Right to Data Portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and you have the right to transmit those data to another controller without hindrance from the controller to whom the personal data was provided, where:

a. the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) or on a contract pursuant to Article 6(1)(b) GDPR; and
b. the processing is carried out by automated means.

In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The exercise of the right to data portability is without prejudice to the right to erasure ("right to be forgotten"). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right to Object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defense of legal claims.

Where personal data is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

In the context of the use of information society services and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

You have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), unless the processing is necessary for the performance of a task carried out for reasons of public interest.

You can exercise your right to object at any time by contacting the relevant controller.

(9) Automated Individual Decision-Making, Including Profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

a. is necessary for entering into, or performance of, a contract between the data subject and a controller;
b. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests; or
c. is based on the data subject's explicit consent.

The controller shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express their point of view, and to contest the decision.

The data subject may exercise this right at any time by contacting the relevant controller.

(10) Right to Lodge a Complaint with a Supervisory Authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of personal data relating to you infringes this Regulation.

(11) Right to an Effective Judicial Remedy
Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you have the right to an effective judicial remedy where you consider that your rights under this Regulation have been infringed as a result of processing of your personal data in non-compliance with this Regulation.

Integration of Web Fonts

Currently, no font files are being used from external servers.

Embedding Videos from the YouTube Platform

(1) On this website, we use the services of YouTube, a third-party platform provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. This allows videos from the platform to be displayed directly within our pages.

(2) By visiting the website, the data mentioned in § 3 of this declaration is transmitted to the service provider. This happens regardless of whether Google provides a user account through which you are logged in or if no user account exists. If you are logged in to Google, your data will be directly associated with your account. If you do not want your data to be associated with your Google profile, you must log out of YouTube before visiting pages containing YouTube videos. Google stores your data as usage profiles and uses them for advertising purposes, market research, and/or the tailored design of its website. Such an analysis is conducted particularly (even for users who are not logged in) to deliver demand-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.

(3) For more information about the purpose and scope of data collection and processing by the service provider, please refer to the provider's privacy policy. There you will also find additional information about your rights in this regard and settings to protect your privacy. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/. Google also processes your personal data in the USA and has committed to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

Processors

We use external service providers (processors) for tasks such as shipping goods, sending newsletters, or handling payments. A separate data processing agreement has been concluded with these service providers to ensure the protection of your personal data.

We collaborate with the following service providers:

Do You Have Any Questions?

  03631 423 82 91
  sscuni-halle.de

We look forward to your inquiry.

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